June 1, 2020

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

MONDAY, JUNE 1, 2020

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  Adam Williams, President; Trent Fox, Vice President; Lance Engle, Secretary; Jacob Case, Member; John Adams, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent


  1. CALL TO ORDER


At 6:30 p.m. Board President, Adam Williams, called the meeting to order.


  1. PLEDGE OF ALLEGIANCE 


  1. AMEND AGENDA


A motion was made by Trent Fox and seconded by Lance Engle to amend the agenda, as presented.  The motion was approved 5-0 vote.


  1. MINUTES


A motion was made by John Adams and seconded by Jacob Case to accept the minutes of the business meeting and executive session held on Monday, May 18, 2020.  The motion was approved 5-0 vote.


  1. FINANCE


  1. A motion was made by Lance Engle and seconded by Trent Fox to accept the list of vouchers, as presented.  The motion was approved 5-0 vote.


  1. Purchases over $7500:


A motion was made by John Adams and seconded by Jacob Case to approve the following (items 1-4):


  1. Bell Techlogix OP $8,539.00

(Microsoft Renewal)


  1. Instructure EDU $12,152.00

(Canvas Cloud Subscription)


  1. W.R. Dunkin & Sons OP $32,800.00

(RES Entrance)


  1. W.R. Dunkin & Sons Construction $91,800.00

(EES Entrance)         

The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Trent Fox to approve the CARES Act Grant ($276,771.06), as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Lance Engle to approve the ESS Midwest (WillSub) Contract Renewal, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Lance Engle to approve the Annual Financial Report, as presented.  The motion was approved 5-0 vote.


  1. Dr. Gullion, Assistant Superintendent, gave a Monthly Finance Review.


  1. A motion was made by Jacob Case and seconded by Trent Fox to approve the Contract Agreement with Baker Tilly, as presented.  The motion was approved 5-0 vote.


  1. COMMUNICATIONS FROM THE FLOOR


Tyce Stebbins, Director of Buildings and Grounds/Project Manager, informed everyone they had a pre-construction meeting with Meyer-Najem today and it was nice. He stated Meyer-Najem was very well versed on the project and already had some ducks in a row for lead items and things of that nature.  He stated he’s always nervous entering the first stage, but it’s nice to see things go on behind closed doors that are pretty impressive.  He thinks the organization and leadership we are going to see with this project is going to be really good and Meyer-Najem seems like a top notch organization.  


  1. NEW BUSINESS


  1. A motion was made by Trent Fox and seconded by John Adams to approve Textbook Rental-2nd Reading, as presented.  The motion was approved 5-0 vote.


  1. Certified Staff


  1. None.


  1. Classified Staff


  1. A motion was made by Lance Engle and seconded by Trent Fox to approve the retirement of Kate Gordon, Secretary at Eaton Elementary School, effective May 31, 2020.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Jacob Case to approve the resignation of Pamela Roderick, Food Service Cook at Delta High School, effective June 5, 2020.  The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Trent Fox to approve the transfer of Stephanie Chalfant from a Case Conference Coordinator at Delta Middle School to a Secretary at Delta High School effective July 20, 2020.  The motion was approved 5-0 vote.


  1. Extra-Curricular


  1. A motion was made by Lance Engle and seconded by Trent Fox to approve the resignation of Ashtyn Rastetter, FCCLA Sponsor at Delta Middle School, effective at the end of the 2019-20 school year.  The motion was approved 5-0 vote.

  1. Conference Requests/Field Trips


  1. A motion was made by Lance Engle and seconded by Jacob Case to approve the request for Lindsey Thompson to attend the PSUG PowerSchool Online Conference to be held from June 17, 2020  through June 18, 2020.  The motion was approved 5-0 vote.

  1. Information and Proposals


  1. Superintendent


  1. A motion was made by John Adams and seconded by Trent Fox to approve Admin Contracts, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Lance Engle and seconded by Trent Fox to approve Policies 0164.4, 0165, 0167.1, 0167.3, and 8416-2nd Reading, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by John Adams to approve EMCOR-Recommended Scope of Work, as presented.  The motion was approved 5-0 vote.


  1. Mr. Mann informed the Board about the following fundraisers:


  1. None.


  1. Assistant Superintendent


  1. Use of Facilities:


    1. None.


  1. A motion was made by Lance Engle and seconded by Jacob Case to approve the recommendation for a Food Service Milk Vendor (Dairy Farmers of America), as presented.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Trent Fox to approve the request for Albany Elementary School to accept a donation in the amount of $40.00 from Iceburg Ice Cream, as presented.  The motion was approved 5-0 vote.


  1. LETTERS/NOTES


  1. BOARD MEMBER COMMENTS

John Adams – Mr. Adams stated he saw on Twitter the golf team got to get out and participate in something and it’s good to see our kids being able to get started in a little bit of participation.  He thanked Dr. Gullion for the financial reports and Mr. Pitts for coming and letting them know a little bit about what’s happening from his side of things for Project 20.  He thanked Mrs. Gordon for all the years and time she’s put in.  He stated he doesn’t know Mrs. Roderick, but he wants to mention folks if they’ve spent time with us and affected our kids one way or another.  He greatly appreciates the time they spend here.  He thanked Iceburg Ice Cream for their donation and greatly appreciates folks who help donate to our schools.  

Jacob Case – Mr. Case thanked Dr. Gullion for the financial review and stated it’s always good to see where we stand.  He thanked Mr. Stebbins, Mr. Mann, and everyone involved in making the entrances at the elementary schools safer. He stated it’s good to be able to spend money to keep our kids and staff safe. He thanked Mr. Pitts for coming and presenting.

Lance Engle – Mr. Engle thanked Mr. Pitts for coming.  He thanked Iceburg Ice Cream for their donation and stated they’ve done some other neat things with community involvement.  He informed everyone last week they set up and gave out free ice cream to students and it was neat.  He stated they’ve done other community events and want to be a part of the Albany Community.  

Trent Fox – Mr. Fox thanked everyone for being here.  He mentioned Mrs. Gordon and stated his kids went to Eaton Elementary while she’s been there.  He stated they enjoyed having her there and she will be missed.  He hopes she enjoys retirement.  He wished Dr. Gullion luck with the Federal CARES Act and keeping track of all of that and stated it won’t be an easy process because they are going to change it every month or change direction.  

Adam Williams – Mr. Williams stated the comments were brief in general and that’s for obvious reasons because they are in a wait pattern, at least from the School Board side.  He hopes the public is aware there is a lot of planning, assessing, listening, and trying to find out what is going to be allowed or not allowed and in what conditions.  He stated until they get something solid, they are spinning their wheels trying as many “what if” scenarios as possible.  He stated this is a very difficult time for administrators and even teachers with not knowing how to prepare.  He stated to keep everyone in your thoughts and hopefully they will get some guidance and insight that is solidified in the near future so they can get past the unknown parts and move forward with what they do know.  He appreciates all the planning, thinking, and brain storming going on in the background.  He stated it’s not seen very often, but it is always appreciated.  He stated sometimes it feels like they can’t do much yet, but they are actively trying to find out as much information as possible and develop different scenarios.  He thanked everyone for being here and for the donations.  

  1. FUTURE MEETINGS


  1. A regular meeting for the Board of School Trustees is scheduled for Monday, June 15, 2020 at 6:30 p.m. at the Administration Building.


  1. ADJOURNMENT

A motion was made by Trent Fox and seconded by Lance Engle and Board President, Adam Williams, adjourned the meeting at 7:10 p.m.

An executive session on personnel matters was held following the business meeting.


June 1, 2020



ADAM WILLIAMS                                   __________________________


TRENT FOX                                                      __________________________


LANCE ENGLE                                               ___________________________


JACOB CASE                                                   ___________________________


JOHN ADAMS         ___________________________